Jobs

Join the Team: Office Coordinator

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Office Coordinator

Consider your spot on FosterClub's Operations team as our Office Coordinator



Classification:                                 

Part-Time          

Compensation:                                 

Approx 10/week @ $22/Hr

Location:                                 

FosterClub headquarters in Seaside, Oregon

Who we are:

FosterClub’s mission is big: lead the efforts of young people in and from foster care to become connected, educated, inspired and represented so they can realize their personal potential and contribute to a better life for their peers.
 
Our approach is to engage and empower those who have the most at stake in transforming the foster care system: young people themselves.  FosterClub creates and connects young people from foster care with unique tools and programs, and engages young people to transform life for themselves, their peers, and to ultimately improve the child welfare system.  
 
FosterClub understands that good youth engagement integrates Justice, Equity, Diversity and Inclusion (JEDI), and that the entire child welfare system is improved by prioritizing the well-being of young people who experience significant bias and discrimination in the child welfare system due to their race, ethnicity, sex, gender identity or expression, sexual orientation, and who are disproportionately represented in the child welfare system. 


Job Summary:

The Office Coordinator is responsible for providing general administrative and fulfillment support to a mostly virtual FosterClub staff and constituents and serves as the primary manager of routine office tasks in the FosterClub office in Seaside OR.  


Note: There is a potential to combine this role with the Operations Coordinator (virtual) role also posted on the FosterClub website - for a total of a 40 hour/week role if the candidate is local to Oregon and desires to work in a hybrid environment (10 hours on-site and 30 hours virtual) .



Essential Functions:

  • Fulfillment: tracking online orders from the FosterClub store, packaging and mailing these publications and other goods.
    Inventory Management:  count, ordering/stocking merchandise and publications.
  • Facility Management:  maintain relationships with landlord and local vendors to ensure operational integrity of the FosterClub office.  Maintain a safe and functional office environment. 
  • Executive Support: work with ED and Directors on specific projects as assigned. 
  • Office duties: answering phones, greeting occasional visitors, collecting mail, supply management (ordering, restocking),  other tasks necessary for daily operations.
  • Tracking and management of computers and peripherals for a Mac-based office.  
  • Light housekeeping or maintenance activities to ensure a clean and safe work space.  This may include facilitating contact with local vendors and/or contractors.
  • Program Support:  Maintain and coordinate distribution of conference materials for program staff.  
  • Works collaboratively to reduce racial and gendered outcome disparities for youth who have experienced foster care.
  • Other duties as assigned - Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


Supervisory Responsibility: 

  • None


All FosterClub Employees are expected to have:

  • A commitment to Justice, Equity, Diversity, & Inclusion (FosterJEDI)
  • A willingness to travel. Frequent air travel may be required as part of the role
  • An ability to work successfully with young people and adult stakeholders 
  • An ability to work both independently and as part of a collaborative team 
  • A commitment to ongoing personal and organizational growth development 


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to:

  • Sit at desk keyboarding 
  • Drive
  • Routinely lift <35lbs, occasionally lift <50lbs
  • Bend, squat/rise, twist
  • Climb one flight of stairs for staff or other meetings 
  • Light housekeeping or maintenance activities 


Expected Hours of Work

Work hours TBD, but within regular office hours Monday through Friday, 8:30AM to 5:00PM.  Expectation is that 8-10 hours/week will be spread out over at least 2 days/week.


Travel

Less than 10% of time may be spent on local travel for errands or to coordinate shipping.  One annual staff retreat will require travel for 3-4 days.